How to Lock Your Notes on Mac

If one utilizes Apple Notes as a repository for sensitive data, it is possible to augment the level of security by implementing a password protection mechanism for the notes.


apple notes lock notes

For macOS users, Apple’s paramount concern for security and privacy is likely well known. This unwavering commitment extends to all first-party applications on the Mac, including the Notes app, which is fortified with robust security measures.

In addition to its rapid note-taking capabilities, the Apple Notes app offers the option to safeguard notes by implementing either a password or Touch ID. Enabling this protective feature is a convenient process that can be achieved through a concise sequence of steps. The following explanation will comprehensively guide you through the process.

What You Need to Know Before Locking Notes on Your Mac

In the event that you have not customized your Notes app previously, there is a prerequisite to initiate the utilization of iCloud Keychain, an indispensable tool for safeguarding passwords. Interestingly, this requirement exists as a precondition for locking your Notes on a Mac.

For those who are already employing iCloud Keychain on their Mac, you may proceed to the subsequent section. However, if you have yet to enable this feature, the following steps elucidate the process to activate it:

To commence the activation of iCloud Keychain, follow these step-by-step instructions:

  1. Click on the Apple menu located at the top-left corner of your screen.
  2. Go to Apple menu > System Settings from the menu bar.
  3. In the System Settings window, locate and click on your Apple ID name, which can be found at the top of the window.
  4. Subsequently, you will be directed to the Apple ID settings. Here, click on “iCloud” from the list of options on the left-hand side.
  5. Scroll down within the iCloud settings until you find “Passwords & Keychain” among the listed options.
  6. Finally, to enable the feature, toggle on the switch next to “Sync to this Mac” in the “Passwords & Keychain” section.
system settings icloud

With these steps completed, you have successfully activated iCloud Keychain on your Mac, and you can now proceed with securing your Notes app.

How to Add a Lock to Your Notes on a Mac

Locking your notes provides an ideal solution, whether it involves creating a private to-do list or safeguarding confidential information from prying eyes. To initiate this protective measure, follow the guidelines outlined below:

  1. Open the “Notes” application on your Mac.
  2. Locate the specific note that you wish to lock within the Notes list.
  3. Control-click (right-click) on the chosen note to bring up a context menu.
apple notes lock note
  1. From the context menu, select the option labeled “Lock Note“.
  2. If prompted, enter your Mac’s password to proceed with the locking process.
apple notes lock note
  1. After entering your Mac’s password, you will have two options for locking the note: a) “Lock Notes with your Login Password“: This choice allows you to utilize your Mac’s login password as the password to lock the note. b) “Create a Separate Password“: Opting for this will enable you to create a unique password exclusively for the locked note.
  2. Depending on your Mac’s capabilities, the Notes app may also prompt you to enable Touch ID for added convenience and security.

How to Create a Custom Password to Lock Your Notes

If you find yourself in a situation where someone else knows your Mac’s password, it is advisable to create a custom password to lock your notes and maintain an additional layer of security. If you didn’t set up a custom password when given the opportunity, you can still create one by following these steps:

  1. Open the “Notes” app on your Mac.
  2. In the menu bar at the top of the screen, click on “Notes“.
  3. From the dropdown menu, navigate to “Settings“.
  4. Scroll down within the Settings until you find the option labeled “Locked Notes“.
  5. Click on the dropdown menu next to “Locked Notes”.
apple notes custom password
  1. Select “Use Custom Password” from the available options.
  2. If prompted, you may need to use Touch ID or enter your Mac’s login password to proceed with enabling the custom password feature.
  3. After authentication, you will be prompted to enter a new password for locking your notes.
apple notes custom password
  1. To aid in the event of forgetting the password, you have the option to create a password hint. Choose a subtle hint that will jog your memory without revealing the actual password to others.
  2. Once you have entered the custom password and created the password hint (if desired), click on the “Set Password” button to confirm your settings.

With these steps completed, your chosen notes will now be protected by the custom password you set.

How to Remove Locks From Your Notes

If you wish to remove the lock from certain notes and no longer require them to be locked, you can easily do so by following these steps:

  1. Open the “Notes” app on your Mac.
  2. In the Notes list, locate the specific note from which you want to remove the lock.
  3. Double-click on the note to open its contents.
  4. At the top of the note window, you will see a padlock icon, indicating that the note is currently locked.
apple notes remove notes lock
  1. To remove the lock from the note, click on the padlock icon.
  2. You will be prompted to either enter the custom password you set for the note or use Touch ID (if enabled) to verify your identity.
  3. After successfully authenticating, the padlock icon will disappear, indicating that the note is no longer locked.

By following these steps, you can easily remove the lock from any notes you no longer wish to keep locked.